Privacy StatementANVIL (collectively, “we”, “us”, “our”, “ANVIL”) is an Ottawa-based firm that specializes in helping organizations understand and implement artificial intelligence solutions to solve business challenges.
We value our relationship with our customers and users of our Website. This Privacy Notice outlines how we collect, use, disclose, and retain Personal Information, when we provide our professional services to you and in operating our Website located at anvil.ai (the “Website”).
WHAT PERSONAL INFORMATION DO WE COLLECT AND HOW DO WE USE IT?
For purposes of this Privacy Notice, “Personal Information” means any information that can be used to identify you, either alone or in combination with other information.
When you interact with us
When you visit our Website, request our services or contact us by email, we may collect the following Personal Information directly from you:
Business Contact Information, such as the name, title, contact information of individuals representing business customers and suppliers. This may include the contents of the correspondence. We collect this information to manage correspondence between you and us , to initiate and complete commercial transactions with you or the entity that you represent, for the purchase of services, and/or to fulfil a contract that we have entered into with you or with the entity that you represent; and
Employment Information about individuals seeking employment with us, such as name, contact information, employment history, academic credentials and any information contained in applications for employment, to assess the application, decide whether to offer employment and contact you about your application.
We may also use this Personal Information to ensure the security and safe operation of our Website and underlying business infrastructure, to detect, prevent or investigate security breaches or fraud, or to protect our business, including to enforce rights or to comply with applicable laws.
You may refuse to provide us with your Personal Information. However, some Personal Information is necessary to process and fulfill orders for our services or assess applications for employment.
Information we collect automatically
Like many other websites, we use technologies to automatically collect technical data from visitors to our Website. [CS2] In particular, we may send a small text file to your computer called a “cookie” that identifies your browser to our server when you visit various pages of the Website. Cookies are used to ensure Website users can use and navigate the Website effectively. Many web browsers automatically accept cookies, but as part of the privacy settings of your browser, you can usually choose to decline to accept certain cookies as well as prevent third-party websites from accessing our Cookies. Any cookie sent to your computer by us in connection with your use of the Website does not give us access to your computer or to any Personal Information. Please be aware that disabling your browser’s ability to collect cookies from ANVIL may limit your ability to use all of the features provided on the Website.
We also use third-party analytics services, such as Google Analytics , to help us to better understand and improve the functionality of our Website on your computer, smartphone or other device. Analytics may record data such as your IP (Internet Protocol) address used to connect your device to the Internet, the operating system and platform you use, your browser type and version, time zone setting, browser plug-in types and versions, information about your visit to the Website such as the frequency of use of our Website, which features are used and not used and the URL (Uniform Resource Locator) clickstream to, through and from our Website, and aggregated usage and performance data. This data is generally unidentifiable and cannot connect to you.
HOW WE SHARE YOUR PERSONAL INFORMATION
We share your Personal Information with our service providers:
that help us operate our Website;
that help us with document and system management;
that assist us with data analytics, and digital and other marketing; and
that are fraud prevention providers to assist us in our monitoring for fraud.
We may disclose your Personal Information to a buyer or a successor in the event of a merger, restructuring, consolidation, change in control, liquidation, reorganization or other sale or transfer of some or all of our assets.
In certain narrow circumstances, the law permits us to disclose your personal information without consent. For instance, we may disclose your personal information to government, regulatory or law enforcement agencies as requested by those entities, if we have a good faith belief that the disclosure is required or permitted by law, or when we believe disclosure is necessary or appropriate to protect the rights, interests, property, or safety of ANVIL, our customers, or others.
Where we share your Personal Information with third-parties, these parties are under legal and/or contractual obligations to comply with applicable privacy and data protection legislation and to protect your Personal Information.
LINKS TO OTHER WEBSITES
Our Website may contain links to other websites that are not operated by ANVIL. If you click on a third party link, you will be directed to that third party's website. When clicking on those links, these third-parties may collect your Personal Information. ANVIL strongly advises all Website users to review the Privacy Policy of every website visited.
ANVIL has no control over and assumes no responsibility for the content, privacy policies or practices of any third party websites or services.
HOW WE PROTECT YOUR PERSONAL INFORMATION
The security of your Personal Information is important to us. We protect your Personal Information with security safeguards appropriate to the sensitivity and the quantity of information such as through the use of administrative, technical, physical and organizational safeguards. We use these security measures designed to help secure your Personal Information against unauthorized use, loss, access, modification, destruction or disclosure while it is in our custody or under our control.
We employ a variety of measures to protect Personal Information including encryption, firewalls, access controls, anti-virus systems, and system security monitoring. We also have a Data Protection Policy which must be followed by all employees, contractors, consultants, and partners. Unfortunately no method of transmission over the Internet, or method of electronic storage is completely secure. Although ANVIL does its best to protect personal information, ANVIL cannot guarantee the security of personal information transmitted through the Website. Any transmission of personal information is at the individual’s own risk. ANVIL is not responsible for circumvention of any Website privacy settings or security measures.
We take reasonable steps to ensure that the Personal Information in our custody is accurate and up-to-date for the purposes for which the information was collected. While we rely on you to provide us with accurate Personal Information, we will make reasonable efforts to keep your Personal Information accurate and up to date, for the purposes for which the information was collected.
LOCATION AND RETENTION OF PERSONAL INFORMATION
The Personal Information we collect is stored and processed on servers located in the United States.
Information stored in a foreign jurisdiction may be subject to the laws of that jurisdiction and may be accessible to regulatory authorities in accordance with the laws of the United States.
We will keep your Personal Information for as long as necessary for the identified purposes or as required by law. We routinely destroy or anonymize Personal Information that is no longer required for the purpose for which it was collected.,
If you apply for employment with us but are not hired, we will retain the Personal Information you provide to us for a period of 2 years from the date of your application for the purpose of assessing an individual’s suitability for other employment opportunities with our organization.
YOUR RIGHTS
Information about individual rights to Personal Information may be obtained through our Privacy Officer at privacy@anvil.ai.
At any time, you may request information on the types of Personal Information we hold about you, what it is being used for, and with whom it has been shared. You may also request access to your Personal Information that is in our possession. We will provide you with access to your Personal Information, subject to certain exceptions such as: any personal information about another individual that cannot be separated from yours, any information subject to solicitor-client privilege, commercially confidential information, information that may threaten life or security of an individual, or information collected for purposes related to an investigation of a breach of an agreement or contravention of law.
If you notice any inaccuracies or wish to update or complete any part of your Personal Information, you may request the correction or update of that information. When appropriate, the amended information will be transmitted to any third-parties having access to the Personal Information in question.
At any time, you may withdraw your consent to the collection, use, of your Personal Information, subject to contractual or legal restrictions. Please note that if you withdraw your consent, we may not be able to provide you with a particular product or service.
If you wish to exercise any of these rights, please contact us at the information below. If we cannot accommodate a request, we will provide you with a justification.
CONTACT US
If you have any questions, requests, or notices to provide to us regarding this Privacy Notice or your Personal Information, please contact our Privacy Officer at: privacy@anvil.ai
Alternatively, you can contact us at our main office using the following postal address :
222 Somerset St W, Unit 701
Ottawa, ON
K2P 2G3
We may make changes to this Privacy Notice to reflect our current use and treatment of your Personal Information. If we change the way we handle your Personal Information, we will update this Privacy Notice and notify you or seek your consent as and when appropriate.
Last Update: 12 April 2024